The Purpose Of Database Software - 1961 Words

In the first task I am going to discuss in detail the uses and the purpose of database software. The purpose of database software includes many reasons, which include that Database software can store a considerable amount of data very quickly and they take up a very small amount of space. Also Database software can organise data appropriately, which means that the data isn’t difficult to find, so you can find the data with ultimate ease and very quickly. Furthermore Database software allows you to easily sort the data in the way that you require the data to be, for example if you wanted to sort the data in ascending order of surnames, then that is what the data would display. In addition to what I have mentioned, security is also a†¦show more content†¦Another purpose of Database software is that it allows people to access and view the same database during the same time. This is done by a computer system called ‘Multi Access’ which is a local area n etwork (LAN), that allows people who are permitted to view the data at the same time. Finally the last purpose that I am going to discuss of Database software is that it allows you to import the data into other programs, for example if you wanted to let a patient know that their eye test is due, then you could create a â€Å"mail-merge† letter to the patient by using the data in the database software. The reasons why various organisations use databases are because databases can be used to improve productivity. The term ‘productivity’ basically means the â€Å"average measure of the efficiency of production†. For example this can be done by â€Å"collaborative working†. The term â€Å"collaborative working† means â€Å"the act of two or more people or organizations working together for a particular purpose†, this definition I received off a website named ‘http://dictionary.cambridge.org/’. My own definition of â€Å"collaborative working† is when people work as partners for a fixed time to fulfil a specific purpose. Collaborative working improves productivity in databases, as by working as partners you are sharing and receiving different kinds of information, so this